Data Controller

David Haylor

Collected Personal Data 

WHAT KIND OF INFORMATION DO WE COLLECT?

CLIENT DATA

Depending on the circumstances, we may collect some or all of the information listed below to enable us to offer you advisory services tailored to your circumstances and interests. This may include: your name,  contact numbers, email addresses, and links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website) you may choose to share other information with us that you think is relevant.

Finally, the building in which our office is located has CCTV installed in the ground floor reception and common areas and therefore if you visit us at our premises we may collect CCTV footage.

We collect your personal data (such as name and contact details) when we receive it directly from you such as where you contact us proactively (by phone, email, in person) or where you connect with our consultants on business networking sites or through our consultant’s business development activities more generally.

SUPPLIER DATA

We need a small amount of personal data to ensure our relationship with you runs smoothly such as contact details of relevant individuals at your organisation so that we can communicate with you and we may need bank details so that we can pay you for the services you provide.

Purpose of collecting data

How do we use your personal data and what is the legal basis for the processing?

WE USE CLIENT DATA AS FOLLOWS:

• To provide our Clients with the best service possible.
• We store your personal data and/or the personal data of individual contacts at your organisation as well as keeping records of our conversations, meetings, registered jobs and placements on our database.
• From time to time, we may also ask you to undertake a customer satisfaction survey.
• Processing your data to enable us to send you targeted, relevant marketing materials or other communications which we think are likely to be of interest to you.

WE USE SUPPLIER DATA AS FOLLOWS:

• To facilitate receipt of services from you and we hold your financial data so that we can pay you for your services.
• To enable us to send you targeted, relevant marketing materials or other communications which we think are likely to be of interest to you.

Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on contract, legal obligation and consent for specific uses of data.

We will rely on contract if we are negotiating or have entered into an agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.

We will rely on legal obligation if we are legally required to hold information on to you to fulfil our legal obligations.

We will in some circumstances rely on consent for particular uses of your data and you will be asked for your express consent, if legally required.  Examples of when consent may be the lawful basis for processing include permission to send third party marketing communications to you via email.

With respect to marketing – you have the right to opt out of receiving marketing from us at any time by contacting us on info@haylorleadership.com.  .

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you. In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

OUR LEGITIMATE BUSINESS INTERESTS

Our legitimate interests in collecting and retaining your personal data are described below:

•  In order to provide you with advisory services OR to pay you as a supplier.

CONSENT

Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system.  Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.

ESTABLISHING OR DEFENDING LEGAL CLAIMS

• Sometimes it may be necessary for us to process personal data and, where appropriate and in accordance with local laws and requirements, special category personal data in connection with exercising or defending legal claims.
• This may arise for example where we need to take legal advice in relation to legal proceedings or are required by law to preserve or disclose certain information as part of the legal process.

Any enquiries please contact: info@haylorleadership.com